Tööpakkumised

ADMINISTRATIVE ASSISTANT

eu-LISA is an European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice. The Agency provides the technical and operational framework to ensure that European citizens and non-EU citizens enjoy the freedom to live, work and travel in a manner they have come to know and expect. The Agency is tasked with managing the three main IT systems dealing with visas, asylum requests and the exchange of information to guarantee the security of the Schengen Area. More information about eu-LISA: http://www.eulisa.europa.eu/.
 

eu-LISA welcomes to join their General Coordination Unit in Tallinn, Estonia 

ADMINISTRATIVE ASSISTANT
for 
Cooperation with Justice and Home Affairs Agencies
(2-year contract) 

The role of the contact point for assistance in cooperation with JHA Agencies and JHA Agencies Network to provide administrative assistance related to the implementation of the bilateral relations with the Agencies and to drafting Working Arrangements and Annual Cooperation Plans with the increasing number of Agencies with whom eu-LISA is establishing relations.

The main tasks are:

  • Assisting to liaise and take care of various correspondence with EU Agencies and assisting to liaise and take care of various correspondence with the JHA Agencies Network;
  • Assisting with preparations for the Working Arrangements and related correspondence with  respective EU Agencies and assisting with preparations for the Annual Cooperation Plans with respective EU Agencies;
  • Reviewing, coordinating and editing various documents of the JHA Agencies Network;
  • Assisting in the coordination of eu-LISA´s participation at the expert meetings of the JHA Agencies Network, i.e. the training sub-group and the ICT sub-group;
  • Drafting briefing notes for the management of the Agency;
  • Assisting the organization of the eu-LISA Annual Conference and the Industry Roundtable;
  • Supporting the updating of Intranet (Sharepoint) as regards meetings and documents;
  • Assisting with information sharing for internal and external communication about the events organized by the Agency;
  • Preparing meeting minutes and Power Point Presentations on requested subject matters;
  • Providing assistance related to monitoring of research and drafting statistical reports.

Requirements for the position:

  • Completed university studies of at least 3 years attested by a diploma;
  • Minimum 5 years of relevant professional experience from which minimum 3 year experience in at least one of the following area: administration, human resources, finance, communication, event management or facilitator;
  • Very good knowledge of English, since it will be an everyday working language;
  • Very good knowledge of the Microsoft Office tools; knowledge of Sharepoint would be an asset;
  • Good analysis and drafting skills;
  • Experience in organising large events and official meetings are considered beneficial;
  • Experience in the Justice and Home Affairs field would be an asset.

Experience in public sector will be an advantage. It is important to understand communication principles and documentation in public sector as the role requires a lot of communication between EU Agencies. 

eu-LISA offers an opportunity to work in an international environment of important and prestigious organization. 

The job contract will be for two years.    


Apply via CV Keskus, CV-Online or cv.tammistepersonal.ee, by the 27th of March, 2017.  

We guarantee the confidentiality of candidacy!

More information about the terms of recruitment is available by calling to Haldi Rae +372 5698 8100 or haldi@tammistepersonal.ee.