Office Manager

eu-LISA is a European agency responsible for the operational management of large-scale IT systems in the area of freedom, security and justice. The agency is located in Tallinn, Strasbourg and Brussels.

eu-LISA welcomes to join their Corporate Services Unit in Tallinn, Estonia

OFFICE MANAGER

The Office Manager is responsible for keeping the office running smoothly and fulfilling a range of administrative, logistical and office management tasks.

YOUR TASKS ARE:

• coordination and management of document flows;
• identifying, collecting and processing internal requests for facility, logistical and office management fields;
• keeping an accurate record of maintenance and repair activities and schedules;
• support in administering eu-LISA office space and storage areas;
• support in overseeing the implementation of contracts with external service providers;
• active participation and hands-on approach to ensure a suitable, safe and healthy working environment as well as proper conditions;
• respond appropriately to emergencies or urgent issues as they arise.
  
  

REQUIREMENTS:

• post-secondary education attested by a diploma (or secondary education attested by a diploma giving access to post-secondary education and after obtaining the diploma, 3 years of proven professional experience);
• minimum of 4 years of relevant professional experience, from which a minimum of 3 years of professional experience in administration, HR or event management;
• very good knowledge of both oral and written English and Estonian;
• advanced use of Microsoft Office tools;
• ability to work under pressure and respond to changes in a rapidly evolving work environment.

PERSONAL ATTRIBUTES:

• accuracy, confidentiality, and professionalism;
• supportive and helpful personality, with a cooperative and service-oriented attitude;
• good communication and interpersonal skills;
• ability to cooperate smoothly in a multicultural environment.
  
  

WE OFFER an opportunity to work in an international environment of an important and prestigious organization!

Apply via Tammiste Talentbank or CV-Online by the 14th of December 2022. 
PS! Send your CV in Europass format!  We guarantee the confidentiality of the candidacy.