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Office Manager

eu-LISA is a European agency responsible for the operational management of large-scale IT systems in the area of freedom, security and justice. The agency is located in Tallinn, Strasbourg and Brussels.

eu-LISA welcomes to join their Corporate Services Unit in Tallinn, Estonia

OFFICE MANAGER

The Office Manager is responsible for keeping the office running smoothly and fulfilling a range of administrative, logistical and office management tasks.

YOUR TASKS ARE:

  • coordination and management of document flows;
  • identifying, collecting and processing internal requests for facility, logistical and office management fields;
  • keeping an accurate record of maintenance and repair activities and schedules;
  • support in administering eu-LISA office space and storage areas;
  • support in overseeing the implementation of contracts with external service providers;
  • active participation and hands-on approach to ensure a suitable, safe and healthy working environment as well as proper conditions;
  • respond appropriately to emergencies or urgent issues as they arise.

REQUIREMENTS:

  • post-secondary education attested by a diploma (or secondary education attested by a diploma giving access to post-secondary education and after obtaining the diploma, 3 years of proven professional experience);
  • minimum of 4 years of relevant professional experience, from which a minimum of 3 years of professional experience in administration, HR or event management;
  • very good knowledge of both oral and written English and Estonian;
  • advanced use of Microsoft Office tools;
  • ability to work under pressure and respond to changes in a rapidly evolving work environment.


PERSONAL ATTRIBUTES:

  • accuracy, confidentiality, and professionalism;
  • supportive and helpful personality, with a cooperative and service-oriented attitude;
  • good communication and interpersonal skills;
  • ability to cooperate smoothly in a multicultural environment.

WE OFFER an opportunity to work in an international environment of an important and prestigious organization!

Apply via Tammiste Talentbank or CV-Online by the 14th of December 2022
PS! Send your CV in Europass format!  We guarantee the confidentiality of the candidacy.

For more information

Ilo-Kaisa Volmer

Recruitment Partner

ilokaisa@tammistepersonal.ee
+372 511 3804

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Kandideeri

Uudiskiri

Jagame oma uudiskirjas personalitöö-, juhtimis- ja suhtlemisalaseid kogemusi ja mõtteid. Igas uudiskirjas anname infot ka tööpakkumiste ja koolituste kohta.

Kinnitame, et kaitseme uudiskirjaga liitunute isikuandmeid ega levita neid kolmandatele osapooltele.